Onsite Supervision Policy

Rationale

Adequate supervision of students in the school yard is a requirement of the school’s duty of care.  The school will normally satisfy the duty of care for the on-site management of students outside normal timetabled class time by allocating responsibilities for supervision to different staff.  The Principal/Assistant Principal is responsible for making and administering such arrangements for supervision as are necessary according to the circumstances in the school, and teachers are responsible for carrying out their assigned supervisory duties in such a way that students are, as far as can be reasonably expected, protected from injury.  This duty extends to intervention in single-sex areas if need be by a teacher of the other gender.

Aim

As part of its duty of care the school is required to adequately supervise students for a defined period before school; at recess time and lunch time; and after school.  This on-site supervision requires not only protection from known hazards, but also protection from those that could arise (that is, those the teacher should reasonably have foreseen) and against which preventive measures could be taken.

It is essential parents/carers are kept informed as to when supervision of students is available before and after school, and that outside these times supervision and/or the collection of students is the responsibility of parents/carers. This information should be clearly provided to parents/guardians on a regular basis.

Implementation

A roster system will be used to timetable staff members for yard supervision. 
The roster will be organised by the Assistant Principal and communicated daily. 
Yard supervision will include before school, recess and lunch breaks, and after school.
In determining whether supervision of students entering or exiting the school is adequate, the principal or their nominee will consider a number of factors including:
• which entry/exit points should be or are used by students
• whether any entry or exit points should be locked, designated as out of bounds, or supervised
• road traffic conditions
• designated pick up and drop off areas.

Parents/carers are discouraged from sending their children to school before the designated supervision time in the morning.  Parents/carers are encouraged to pick up their child by the end of the designated end of day supervision period.  Parents will also be informed via the school’s newsletter the times when staff members will be rostered to undertake yard supervision before and after school each day.

Students must be signed out of the school by a parent/guardian if departing prior to dismissal time.  A record of early departures is to be kept in the Administration Office and completed for all students departing the school early.

Note: When a student departs from the school (following initial attendance) without authorisation, the parent/guardian will be informed immediately.

Related Policies:

Duty Of Care Policy

References 

http://www.education.vic.gov.au/school/principals/spag/Pages/spag.aspx

Evaluation: 

This policy will be reviewed as part of the school’s three-year review cycle.


This policy was last ratified by School Council on:  27/04/16. 

On-Site Supervision of Students Procedures

Introduction
The processes outlined below provide adequate and appropriate supervision of students in the school yard so the school fulfils its duty of care to its students in terms of on-site supervision.

Supervision before and after school
The school will provide staff supervision for students arriving before school between 8.45am and 9.00am. 
The school will provide staff supervision for students after school between 3.30pm and 3.45pm. 
This information is provided to parents/guardians on a regular basis via the school newsletter. Outside of these times the supervision and/or the collection of students is the responsibility of parents/guardians.
Sufficient teachers will be allocated by the school principal or their nominee to supervise students during these periods.

Supervision at recesses and lunch time
Students are required to be adequately supervised during recesses and lunch times.  In order to ensure that students are adequately supervised, a ‘Yard Duty Roster’ will be created each term allocating teachers to supervise students in defined areas of the school grounds during these times.  Details of the roster are communicated to teachers at staff meetings, via email, through daily bulletin and via the staff noticeboard.

Unauthorised student departure from school
When a student departs from the school (following initial attendance) without authorisation, the parent/guardian will be informed immediately.
Where there is reasonable concern for the student’s safety or the safety of others, immediate contact will also be made with the police and the Department’s Emergency and Security Management Branch, telephone 9589 6266 (24 hour service).

Early departure of students prior to dismissal time
Students must be signed out of the school if departing prior to dismissal time. 
A record of early departures is to be kept in the Administration Office and completed for all students departing the school early.  Details will include the student’s name, grade, the time of departure and the name of the person collecting the student.
• No parents/carers are permitted to take students directly from the classroom without an ‘early departure slip’ signed by a staff member.
• Students can only be collected by a parent/guardian 16 years and over.
• No students will be sent home on their own outside of normal dismissal time.

Arrangements for students not collected after school
Parents/guardians will be informed when supervision of students is available before and after school hours and that supervision outside of these times and/or the collection of students is the responsibility of parents/guardians. Students arriving in the school yard without adult supervision prior to 8.45 will be placed in the Before School Care Program. Students remaining in the school yard awaiting collection after 3.45pm will be directed to the Front Office area. A phone call will be made to parents and students will be placed into the After School Care Program.

If a student remains uncollected from school or the After School Care Program and all reasonable attempts have been made to locate the parents/guardian and the emergency contact persons, and the time is well beyond a reasonable time for collection, consideration will be given to contacting the police or the Department of Human Services and for them to arrange for the care and protection of the student.

N.B Arrangements for student supervision on school camps and excursions
The school will provide supervision ratios in line with the DET policy as outlined in the DET School Policy & Advisory Guide, depending on the nature and location of the school activity.