Review and Communication Policy

Rationale

The Victorian Registration and Qualifications Authority (VRQA) is responsible for registering all schools that operate in Victoria and for ensuring that registered schools meet the standards required for registration. The Act specifies policies and procedures that schools must have in place. The policies of Glen Waverley South Primary School guide and describe the main processes, functions and operations of the school.  The development and review of policies is part of an agreed process to ensure that key stakeholders are part of the consultation and review process.   Policies at Glen Waverley South Primary School are reviewed on a cyclical basis, some policies each year and others every three years. Policies due for review are first reviewed in conjunction with DET policy guidelines and legal advice (www.education.vic.gov.au/spag).  Community and staff input are canvassed, and where appropriate, student voice is sought.  Once the new or revised policy has been drafted, taking into account input from relevant stakeholders, the policy then goes to School Council to be ratified.  Once ratified, the policy is published on the school website, a hard copy is distributed to staff for their Staff Information folder and they are also saved on the school server where they are accessible for all staff.

Aim

To ensure that Glen Waverley South Primary School policies frame and accurately reflect the school operations, directions, and goals and meet all legislative, compliance and duty of care requirements.

Implementation

• The policies describe the rationale, aims and implementations of the operations and directions of the school as a whole.
• The process of considering school policies will be managed by the principal and will be a continuous cycle, and will use a transparent and consultative process.
• New policies will be added/modified to reflect the growth and evolution of the school and new programs.
• All policies will use the school policy layout, meet legislative and compliance requirements, and have a designated review period.
• When developing a new policy, the principal will consult with appropriate personnel in order to draft the initial policy statement. The draft policy may be circulated for comment to the appropriate committee/s, to staff members, parents and students before ratification by School Council.
• Policies will be developed taking into account DET policies, memos and circulars relating to a particular policy area.
• A database of policies and a review schedule to provide a timeline for reviews either annually or on a three-year basis is to be maintained.
• When reviewing an existing school policy as per the three-year review cycle, the principal will consult with staff and the appropriate Committee/s, and to School Council for ratification.
• Changes as a result of policy developments and / or reviews will be widely advised to students, staff and parents.
• Staff will be given opportunity to provide input into the policy development or review process.
• The focus of all school policies must remain on the needs of students and school operations.
• Any concerns relating to the structure of the school should be directed to the principal or School Council president.
• Relevant policies will also be loaded onto the intranet and school website for community observation and comment.

References

http://www.education.vic.gov.au/school/principals/spag/Pages/spag.aspx

Evaluation

This policy will be reviewed as part of the school’s three-year review cycle.
This policy was last ratified by School Council on:  20/6/2016.


 

Schedule for Communicating Policies to Members of the School Community
Policy Staff Students Parents General Community Review Date
Excursion & Incursion Policy • Whole school meetings
• Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website School website Mar 2018
Outdoor Education & Camps Policy • Staff manual
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website School website Aug 2017
Duty of Care Policy • Whole school  meetings
• Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website School website Apr 2019
On-site Supervision Policy • Whole school  meetings
• Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website School website
 Apr 2016
Student Engagement & Inclusion Policy • Whole school  meetings
• Staff information folder
• Policy manual
• Intranet
• Student engagement professional learning
• School website  • Policies that are mentioned in the newsletter are available on request
• School website
• Parent Information Nights School website
 Aug 2017

Schedule for Communicating Policies to Members of the School Community
Policy Staff Students Parents General Community Review Date
Child Protection & Reporting Policy • Whole school  meetings
• Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website School website Apr 2019
Visitors & Volunteers Policy • Staff information folder
• Policy manual
• Intranet
• School website 
 • Policies that are mentioned in the newsletter are available on request
• School website School website
 Apr 2019

Working With Children Policy • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website School website June 2019
Anaphylaxis Management Policy • Staff information folder
• Policy manual
• Intranet
• Whole school meeting at start of each semester to review policy,
anaphylactic children and management procedures
• Anaphylaxis Training program (2 & 3 year courses)
• School website • Individual meetings with students and parents of anaphylactic children
• Classroom discussion re. food handling issues
 • Policies that are mentioned in the newsletter are available on request
• School website
• Parent Information Night
• Enrolment Information
• Individual parent meetings
• School newsletter School website June 2019
(annually updated)

Schedule for Communicating Policies to Members of the School Community
Policy Staff Students Parents General Community Review Date
Asthma Policy • Staff information folder
• Policy manual
• Intranet
• Meeting at start of year to provide medical details of students with asthma & first aid procedures for asthma
• Asthma First Aid Training where applicable
• School website • Discussions with students re. asthma care, first aid & Ventolin access • Policies that are mentioned in the newsletter are available on request
• School website
• Enrolment Information
• School newsletter
• Parents sent medical information to update at start of each year
 School website
 Feb 2019
First Aid Policy • Staff information folder
• Policy manual
• Intranet
• Meeting at start of year to review relevant policies & provide medical details of students.
• Update first aid qual, CPR qual & asthma procedures
• School website • Regular discussions with students re. First aid procedures
• St John’s First Aid Incursions
• Ambulance incursions • Policies that are mentioned in the newsletter are available on request
• School website
• Parent Information Booklet
• Parent Information Night
• Parents sent medical information to update at start of each year
 School website
 Feb 2019
Care Arrangements • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website School website
 Feb 2019
Medication Distribution Policy • Staff information folder
• Policy manual
• Intranet
• School website • Discussions with students where applicable • Policies that are mentioned in the newsletter are available on request
• School website School website
 Feb 2019

Schedule for Communicating Policies to Members of the School Community
Policy Staff Students Parents General Community Review Date
Headlice Policy
 • Staff information folder
• Policy manual
• Intranet
• School website • Discussions with students where applicable • Policies that are mentioned in the newsletter are available on request
• School website School website
 Feb 2017
Bullying & Harassment Policy
 • Staff information folder
• Policy manual
• Intranet
• School website • Assemblies
• Classroom discussions
• Learning How To Learn Shared Behaviour protocols
• Welfare meetings • Policies that are mentioned in the newsletter are available on request
• School website
• Parent Information Night
• School newsletter School website
 Nov 2018
School Philosophy • Staff information folder
• Policy manual
• Intranet
• Leadership Meetings
• Strategic Team meetings
• PLT Meetings
• School website • Learning How To Learn Program
• You Can Do It Program
• Assemblies • Policies that are mentioned in the newsletter are available on request
• School website
• Parent Information Booklet
• Parent Information Night
• Education committee Meetings School website
 Jun 2017
(with Strategic Plan)
Curriculum Framework Policy • Staff information folder
• Policy manual
• Intranet
• Leadership Meetings
• Strategic Team meetings
• PLT Meetings
• School website • Learning intentions
• Learning goals • Policies that are mentioned in the newsletter are available on request
• School website
• Parent Information Booklet
• Parent Information Night
• Education committee Meetings School website
 June 2017
(annually)

Schedule for Communicating Policies to Members of the School Community
Policy Staff Students Parents General Community Review Date
Review & Communication Procedures for Policies • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website
• Education committee Meetings School website
 June 2019
(annually)
Assessment & Reporting Policy • Staff information folder
• Policy manual
• Intranet
• Leadership Meetings
• Strategic Team meetings
• PLT Meetings
• School website • Self Assessments & Reflections • Policies that are mentioned in the newsletter are available on request
• School website
• Parent Information Night
• Student Reports
• Parent/
• Teacher Interviews
• Education committee Meetings School website
 Sep2016
English Policy • Staff information folder
• Policy manual
• Intranet
• Leadership Meetings
• Strategic Team meetings
• PLT Meetings
• Professional learning sessions
• School website  • Policies that are mentioned in the newsletter are available on request
• School website
• Parent Information Night
• Education committee Meetings School website
 Nov 2016

Schedule for Communicating Policies to Members of the School Community
Policy Staff Students Parents General Community Review Date
Mathematics Policy • Staff information folder
• Policy manual
• Intranet
• Leadership Meetings
• Strategic Team meetings
• PLT Meetings
• Professional learning sessions
• School website  • Policies that are mentioned in the newsletter are available on request
• School website
• Parent Information Booklet
• Parent Information Night
• Education committee Meetings School website
 Feb 2017
ICT Policy • Staff information folder
• Policy manual
• Intranet
• Professional learning sessions
• School website • Cybersafety sessions • Policies that are mentioned in the newsletter are available on request
• School website
• Parent Information Night
• Parent Information Booklet School website
 Feb 2017
Emergency Management Plan • Staff information folder
• Policy manual
• Intranet
• Whole school  meetings
• Evacuation Drill/
Lockdown – once per term
• School website • Evacuation drills • Policies that are mentioned in the newsletter are available on request
• School website
• Newsletter School website
 Annually
Critical Incident Policy • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website School website Apr 2019
(or after a critical incident)

Schedule for Communicating Policies to Members of the School Community
Policy Staff Students Parents General Community Review Date
Graduation Policy • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website School website Nov 2016
OSHC Policy • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website
• OSHC Committee Meetings School website Dec 2016
Fundraising Policy • Staff information folder
• Policy manual
• Intranet
• School website • JSC discussions • Policies that are mentioned in the newsletter are available on request
• School website
• Fundraising Committee Meetings School website
 Sep 2016
Property Policy
 • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website
• Parent Information Night
• Property Committee Meetings School website
 Sep 2016
Cash Handling
Policy • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website School website
 Feb 2017 (annually)
Internet Banking
Policy • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website Available on request
 Feb 2017 (annually)

Schedule for Communicating Policies to Members of the School Community
Policy Staff Students Parents General Community Review Date
Investment Policy • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website Available on request
 Feb 2017
(annually)
Parent Payment
Policy • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website School website
 Feb 2017
(annually)
Purchasing Card Policy • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website Available on request
 Feb 2017
(annually)
Student Sponsorship Policy • Staff information folder
• Policy manual
• Intranet
• School website  • Policies that are mentioned in the newsletter are available on request
• School website School website
 Aug 2018